| Question: |
Can a
Contract Insight DE (single user license copy) be
purchased if I only want to have one user connected
concurrently, but want other (about 10) users to have limited
(view) access? |
| |
Answer: Only our web-enabled contract
system, Contract Insight Enterprise, supports limited views and
multi-level security. Our client/server
product, Contract Insight Desktop, does not support separate views. To learn more
about our web-enabled contract system visit us at
http://www.contractmanagementsystem.com
|
| Question: |
Can the
contract software handle multi-users accessing the
same database? If so, how do configure Contract Insight DE to be multi-user on
a LAN? |
| |
Answer: Yes, all of our software is
developed to support multi-users on a network. To use Contract
Management Tracking System in a multi-user environment refer to
the User Manual.
|
| Question: |
Can
ContractInsight contract software be modified to take
on multiple expiration dates. Many of our contracts have
insurance certificates that expire on a different date from the
contract expire date. |
| |
Answer: Our new version,
Contract Web,
will handle this in the "task" section. You can add multiple,
date-driven "tasks" or "milestones" in our
Contract Web System.
|
| Question: |
Do you track payments associated with the
contracts and POs? I need to track the life of the contract from
negotiation phase to term of all payments. |
| |
Answer: There is a transaction module
included in the client version of Contract Insight. It tracks income and
expenses. Note: our transaction module is not a full financial
or accounting system. It simply tracks inflows (income) and
outflows (expenses) and keeps a running total.
|
| Question: |
How can I import and export
data? |
| |
Answer: Please
contact us for the white paper on how to import contract data.
|
| Question: |
How can I set up a link to e-mail a person
or persons within the organization when a contract deadline is
near without turning on the software. Example.. I am out the
country for the month and I don't look into my Contract Insight system. Can
I set something up where it will automatically e-mail my
subordinates when the time comes? |
| |
Answer: Our web-based contract
management software, Contract Web, is designed to do this. Once
we set your service up it will e-mail the contract notifications
out automatically. For more information about Contract Web please
visit
http://www.contractmanagementsystem.com
select Enterprise Edition.
|
| Question: |
How can we create custom reports for
Contract Insight |
| |
Answer:
Contract Insight includes a full report builder to design
custom reports.
|
| Question: |
How long does it take to receive this
product after it is ordered |
| |
Answer: about
3-5 business days
|
| Question: |
Is a certain type of scanner which you
recommend? |
| |
Answer: We do not have any preference.
We implement our systems using HP ScanJet's, Brother
Multi-Function Machines, UMAX, Fijitsu, etc. We do prefer that
your scanning software support an export or "save as" TIFF
format and a Mult-Page TIFF Format. Check with the scanner
manufacturer first. We have been very successful using PaperPort
scanning software by ScanSoft (http://www.scansoft.com).
|
| Question: |
Is there security so that we could
restrict viewing of certain contracts, for example: IT staff can
see their contracts but could not see property mgmt contracts
and vice-versa. |
| |
Answer: For added security we
recommend our Contract Web product. Contract Web enables
your employees & users to manage their contract individually.
Multiple users can create and manage Contracts from various
locations (all you need is Internet connection). Each employee
has 'view only' rights to Contract Categories, Contract Status,
Vendors, Customers, Locations, Departments, & Employees. You can
learn more about Contract Web by visiting
http://www.contractmanagementsystem.com
select Enterprise Edition.
|
| Question: |
What are the data elements (minimum set)
that need to be captured from any contract to make a contract
tracking system work for a firm? |
| |
Answer: We recommend that you enter at
least the following data fields: 1. Employee responsible 2.
Vendor 3. Contract Name/Title 4. Start Date 5. End Date 6. Days
to be notified before the end of the contract. If you need
additional information or would like a firm quote please e-mail
us at
info@contractmanagementsystem.com
and include the total number of users and any customizations.
|
| Question: |
What kind of database does your
application use? What about your web version? |
| |
Answer: We offer two versions of our
Contract Management Software:
1. Contract Insight Desktop Edition is a client/server version. It uses MS Access as the
default database and can run with MS SQL.
2. Contract Insight Enterprise edition is CobbleStone's enterprise, web-enabled contract
management system. It uses MS SQL Server and is designed for
larger organizations.
|
| Question: |
Why does the Contract
Software System prompt me for
a password even after I purchased it? |
| |
Answer: Since we stand behind our
products, we enable our customers to download a 30-day trial
version of our software. The trial version is the full version
with sample records entered. After 30 days, the system will
prompt the user for a password. When the software is purchase we
will assign you a password (license key) and you can continue to use the
version you downloaded from the web. The password acts as a
license key to protect us against software piracy. If you need
to be re-assigned a password please contact info@contractmanagementsystem.com
|